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Since Exchange 5.5 (circa1995), public folders have been part of Microsoft Exchange. Although the concept of a shared-mailbox is not new, it has been in use for almost the same time. However, Microsoft Exchange did not offer a separate category for shared mailboxes in its early versions.

Many organizations find Public Folders a blessing and curse. It is possible to share information naturally and natively through the Public Folder system. If granted owner permissions, a user can grant access to a folder and its child files if they wish. This is great news for teams and departments.

Many people discover that the curse of Public Folders is that they can be like a vine. They can also become a management nightmare and lead to data hoarding situations where huge datastores are created for data that has little value. Public Folders are often used by teams, departments and users. They are often used as an archive system, or as a shared file storage. These are not appropriate uses for Public Folders.

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